Art Literacy Volunteer Responsibilities


Attend All Of The Training Meetings

Volunteers should be prepared to present each lesson. It is VERY important that the volunteer come to every training meeting.  The volunteer coordinator will present a powerpoint, the lesson, and the art project. All volunteers get to participate in the art project, making teaching the art project to the students so much easier. (And it's fun to make art!)

If a volunteer is unable to attend a training meeting, it is their responsibility to obtain the lesson and prepare for it. There are several ways to do this:

1) Sit in on another classroom presentation prior to their own presentation.

2) Study the materials at home, or when they are not in use at school, and discuss the lesson/PowerPoint/project with the Art Literacy Coordinator in person, by phone, or email.


• Act Professionally

Although the job is voluntary, the commitment is professional.

Volunteers are responsible for maintaining an attitude of mutual respect and kindness. Become familiar with school and classroom policies, and do not disclose school or personal matters that come to your attention. Working with the students, teaching staff, and other volunteers requires absolute confidentiality, a friendly attitude, and flexibility.


Be Dependable And Punctual

Schedule each presentation in advance. Confirm each presentation date with the teacher and any other Art Literacy classroom volunteers. Arrive early. If you must cancel the presentation on the day it is scheduled, contact the office and leave a message for the teacher. Follow the procedure outlined by the school coordinator to reschedule a lesson.


• Prepare For The Lesson And Production

Practice reading the lesson several times and complete the art project at the training meeting. The school coordinator will let volunteers know if there is any prep work for the lesson or production at the training meeting. Leave the materials organized for the next classroom volunteer. If there is a supplies/tech, etc. issue, the volunteer should contact their Art Literacy School Coordinator or designated materials manager. Make sure you send the Art Lit handouts home with the art project/students.


• Know How To Use The Equipment

It is the volunteer’s responsibility to be familiar with the equipment/technology used for presenting the visual portion of the lesson. In turn, it is the coordinator’s responsibility to be sure the volunteer knows how to use it and all is in working order.


• Work Collaboratively With Other Classroom Volunteers

It has always been the policy of the Art Literacy organization to allow all volunteers who want to participate in classroom presentations to be able to do so. Some options for accommodating more than one parent volunteer in the same classroom are:

1. Alternate the presentation of the lessons between trained volunteers.

2. Split the lesson into the visual and production portions, one person leading each.

3. Act as a helper during the classroom presentation and art project.


Thank you for all of your time and efforts!  The students of Beaverton Schools are lucky to have you!