2017 Art Literacy Monthly Palette

 April Palette

TIP: Heard from a reliable source, Blick Weekend sales are often better than during the week : -)

Volunteer Appreciation Time

Time to think about an end-of-year thank you for your volunteers…

Everyone appreciates an acknowledgement of their time and commitment, whether a treat and a note at your last training or a small token of thanks.


Portland Art Museum Tour Next Week!

I will be sending out an email tomorrow to my “Yes” RSVP list.

It will be your group assignment for the museum. If you don’t get the email and are planning to come, let me know which day ASAP!

Please arrive 10-15 minutes before our scheduled tour time.

Tuesday the 11th, tour starts at 12:30 p.m.

Friday the 15th, tour starts at 12:30 p.m.

Meet in the sculpture court on the right hand side of the museum as you face the building at 12:15 p.m.


Spring Coordinators’ Meeting Friday, June 2nd

Gather and bring samples of the art productions you have done this year to share with the school coordinators who will have the lessons next year.

Come ready to share with each other what worked and what didn’t. If you know you will be unable to attend this meeting, please see if you can find a volunteer willing to attend in your place. You will be receiving an evite for this meeting mid-May.

Optionally, bring your photos for the Bulletin Board Contest and/or New Productions (if you have something new that is not in the notebook already.) If you have a new production idea, please write instructions with a supply list. This may be hand written. Pictures or samples are required to win a contest. Sharing your ideas enriches all the boxes!

Box Turn-In Date is FRIDAY, JUNE 16th

Put the last date on the calendar volunteers can use the materials.

Naturally, you can give your volunteers whatever date you need in order to be able to inventory the last box and have it ready to turn in on or before June 16th.

Melody will send the main contact at each school, information in mid-May letting you know the procedure for turning in your boxes and to confirm which boxes you have to turn in.


Middle School Rotation for Fall

Next month, Melody will be sending out the rotation schedule choices for Middle School programs and asking you to choose which artist boxes you want to have next year. Just a heads up…

Middle School coordinators must make your choice before the end of May.

After that time, the list is open to private schools which use our materials and you will not have priority for use. If you have questions about the boxes, contact Melody.


Who will be coordinating the Art Literacy program at your school next year?

Now is the time to recruit coordinators if changes are taking place.

Please be sure to let me know about those changes so I can update the roster and email lists and make sure new coordinators are invited to the June meeting.


February Palette

February and March are combined for your fourth artist presentation in the rotation. Inventory and exchange your January artist box by the end of February, early March at the latest.

These are the boxes schools should be using in April, according to the rotation. Exchanging boxes by early March allows everyone to have time to prepare lessons and purchase materials for the April presentations.

Email volunteers and ask them to try to catch up on missed presentations from our snow days.If you start the next artist lesson in February and still have classes to make up, leave a copy of the power points on the desktop of your school laptop. Once the volunteers have a chance to make up the lesson you can delete them.

Find a tub or box to keep the supplies in for the make-up lesson. Volunteers can quickly load the cart with the box of supplies from the missed lesson and remove it when they have finished.

No School Dates

      Monday, February 20th, President’s Day

The revised school district calendar is attached to this email and also available on the school district website.Four days have been added.

Feb. 3rd, March 10th, April 28th & June 22nd.

Please mark your Art Literacy calendars with these updates.

We have also changed the box turn in date from Monday, June 12th to Friday, June 16th


Coordinator Meeting Information

Documents sent to you via email included:

School Status Report– if there are mistakes or missing information you’d like to add, email Jill.

Information for scheduling Building Use– This is for outside of regular school hours only. Ideally, district Facility Use would like to have this scheduled with them if your meeting is after 4 PM. I have been told this allows them to make sure there is a custodian in the building and someone to let you in. It also addresses insurance issues.

I have found it is a good idea to leave the custodian a note the day of your meeting to remind them what time you will need to be let into the building anyway. This tip works whether or not you have added your meeting onto this calendar or just your school calendar.

This is the link to the BSD webpage for Facility Use. https://www.beaverton.k12.or.us/district/facility-use 

Best Practices for Coordinatorsa list of 10 things that you likely already do! If not, some food for thought.



Some of the images in Art Literacy program include guidelines on religion or nudity for use in education.

If one of the lessons you are using includes these guidelines, please meet with your principal before starting the lesson. We want them to be aware of potential concerns which may come to them from parents. If the principal has concerns about a lesson, contact Melody to address or change them in the lesson.


Please SAVE the DATE

Spring Coordinators’ Meeting is

Friday, June 2nd

Save samples of each of your art productions to bring and share with the schools that will have them next year.

Bring your bulletin board photos and NEW production ideas with written instructions and samples to enter into our contests.

This applies to art projects that are not in the notebook or an alteration of one in the box. If you have added materials or options for an existing production, please leave those updates in the back pocket of notebook.

Wishing for signs of spring!

Jill and Melody


January Art Palette

Save the Date! Winter Coordinators’ Meeting

Friday, January 27th   from 9:00-11:00 a.m.

Beaverton School District main office

Please bring samples of your first two or three artist productions to the meeting.

This is a good time to find a sample or make one (if you can’t find it or forgot) so you are able to share what your school did and learned with the other coordinators in your block.

I will send the Evite for the meeting next week. Please RSVP as to whether or not you plan to attend, even if maybe.

  • Missing four days before break, means two days will be added to the end of the year.

Last Day of School will be Friday, June 23rd.

Presentations that were unable to be made due to those closures may still be done if you copy the Power Points (before passing on the box) onto the desktop of your laptop. Keep the supplies available for volunteers to catch up. Ask them to try to reschedule by Spring Break. Hopefully, that will be the last of missed days!

** No School Monday, January 16th in observance of Martin Luther King Day.


  • Inventory your Nov/Dec box and exchange it in the next week or so.

When you get your next box, inventory it before you start it. This is a good way to catch anything that is missing right away.


  • Eagle Eye ContestPlease send Melody any errors you find in the lessons or Power Point presentations. Be specific about page, paragraph and error. You will be entered into a raffle for each error you find.

This week, I found the order mixed up for two images in a 3-5 Power Point that schools have been using for five years! How does that happen?


  • Bulletin Board Contest–Save and bring pictures to the May Coordinators’ Meeting so we can add your ideas to the notebooks. Prizes are given for the most original new ideas, (not necessarily the most work either!) so start taking those pictures! Pictures will not be returned since they go into the notebooks.


  • New Production Contest– Save and enter your samples and written instructions for new production ideas you come up with this year. This does not include an idea currently in the notebook you have reworked with new media etc. Prizes are given and your ideas are put into the notebooks over the summer.

We hope to see you at the Coordinators’ meeting in three weeks!


Jill and Melody